Mindful Paths Psychological Testing
Privacy Practices
Effective Date: 01/08/2026
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY. If you have any questions about this notice they can be emailed to [email protected]
Introduction
This Privacy Policy describes our policies and procedures for the collection, use, and disclosure of your information when you use the Service. It also informs You about Your privacy rights and how the law protects You. We use Your Personal Data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy.
When it comes to your health information, you have the right to:
Get an electronic or paper copy of your medical record
You have the right to inspect and obtain an electronic or paper copy of your medical information that may be used to make decisions about your care. This request usually includes medical and billing records but may not include psychotherapy notes. You can also ask us to send your information to a third party.
To inspect and obtain a copy of your medical information that may be used to make decisions about you, you must submit your request in writing [email protected]. We will provide a copy or summary of your health information, usually withing 30 days of your request. If you request a paper copy of the information, we may charge a fee for the costs of copying, mailing, or other supplies associated with your request.
We may deny your request to inspect and obtain a copy of psychotherapy notes in certain extremely limited circumstances. If you are denied access to your medical information, you may request that the denial be reviewed. The person conducting the review will not be the person who denied your request. We will comply with the outcome of the review.
Right To Request Restrictions
You have the right to request a restriction or limitation on the medical information we use or disclose about you for treatment, payment, or health care operations. You also have the right to request a limit on the medical information we disclose about you to someone who is involved in your care or the payment for your care, such as a family member or friend.
Except as noted below, we are not required to agree to your request for restrictions. If we do agree, we will comply with your request unless the information is needed to provide emergency treatment to you. By law, we must agree to your request to restrict disclosure of your medical information to a health plan if the disclosure is (1) for the purpose of carrying out payment or health care operations, (2) is not otherwise required by law, and (3) for an item or service you have paid for in full, out-of-pocket.
Get a list (accounting) of those with whom we’ve shared information
You can ask for a list of the times we have shared your health information for six years prior to the date you ask, who we shared it with, and why. If you request a paper copy of the information, we may charge a fee for the costs of copying, mailing or other supplies associated with your request.
Right to a Paper Copy of This Notice
You have the right to a paper copy of this notice. You may ask us at any time to give you a copy of this notice. Even if you have agreed to receive this notice electronically, you are still entitled to a paper copy of this notice.
Choose someone to act for you
If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information. We will make sure the person has this authority and can act for you before we take any action.
File a complaint if you feel your rights are violated
You can file a complaint if you feel we have violated your rights by contacting [email protected]. You can file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 1-877-696-6775, or visiting www.hhs.gov/ocr/privacy/hipaa/complaints/
We will not retaliate against you for filing a complaint.
How We Communicate:
Consent for Messaging
We can use and share your health information to run our practices, improve your care, and contact you when necessary. By providing us with your email or mobile phone number, you expressly agree that we may contact you by email, phone, or text.
Data Collection
We will collect your name, email address, mailing address, and mobile phone number when you sign up for SMS updates. The information will be collected via the website contact form, email, rental agreement, or third-party reservation systems.
Data Usage
We use your data solely for sending updates and reminders related to our services.
Data Security
We prioritize the security of your Personal Data. We protect your data with secure storage measures to prevent unauthorized access. While no method of transmission over the Internet or electronic storage is entirely secure, we implement appropriate measures to protect your information.
Data Retention
We retain your information as long as you are subscribed to our SMS service. You may request deletion at any time.
Opt-Out
You may opt-out of receiving SMS messages at any time by replying “STOP” to any message you receive. Upon receiving your opt-out request, we will send a confirmation message and cease further communication to that number, except for administrative purposes.
Opt-Out Confirmation
You can send HELP for additional assistance, and you will receive a text including our Phone number, email, and website. We are here to help you.
Message and Data Rates May Apply
Your mobile carrier may charge fees for sending or receiving text messages, especially if you do not have an unlimited texting or data plan. Messages are recurring, and message frequency varies.
Non-Sharing Clause
We do not share your data with third parties for marketing purposes. Mindful Paths Psychological Testing will not sell, rent, or share the collected mobile numbers.
How We May Use and Disclose Medical Information About You:
The following describes different ways that we are permitted to use and disclose medical information. For each category of uses or disclosures we will explain what we mean and try to give some examples. Not every use or disclosure in a category will be listed. However, all the ways we are permitted to use and disclose information will fall within one of the categories.
For Treatment
We may use your medical information to provide you with medical treatment or services. We may disclose medical information about you to psychometrists, clinicians or other internal or external health care personnel who are involved in your care. Different departments and providers also may share medical information about you to coordinate the different services/treatments you need, such as testing and therapy.
For Billing
We may use and disclose your medical information so that the treatment and services you receive may be billed and payment may be collected from you, an insurance company, or a third party. We may tell your health plan about a treatment you are going to receive in order to obtain prior approval or to determine whether your plan will cover the treatment.
As Required By Law
We will disclose your medical information when required to do so by federal, state or local law. All clinicians at Mindful Paths are mandated reporters under MA law. This means we are legally required to report certain situations to the appropriate authorities without your consent.
For Health Care Operations
We may use and disclose your health information for business tasks necessary for our operations, including, for example, to improve the quality of care, train staff, provide customer service, or conduct any required business duties to better serve our patients and community. Also, we may share your medical information with others we hire to help us provide services and programs.
To Avert a Serious Threat to Health or Safety
We may use and disclose your medical information when necessary to prevent a serious threat to your health and safety or the health and safety of the public or another person. Any disclosure, however, would be only to someone able to help prevent the threatened harm.
Inability to Care for Basic Needs
If your mental health prevents you from meeting your basic needs (such as food, shelter, or medical care), we may need to disclose limited information to initiate protective support.
Military and Veterans
If you are a member of the armed forces, we may release your medical information as required by law.
Health Oversight Activities
We may, when requested, disclose your medical information to a health oversight agency for activities authorized by law. These oversight activities include audits, certifications, investigations, inspections, and licensure. These activities are necessary for the government to monitor the health care system, government programs, and compliance with civil rights laws.
Lawsuits and Disputes
If you are involved in a lawsuit or a dispute, we may disclose your medical information in response to a court order. Under certain circumstances, we may also disclose your medical information in response to a subpoena or other lawful process, but we will do so only if efforts have been made to tell you about the request or to obtain an order protecting the information requested or if you or a court have provided written authorization.
Retention of Records
State law requires that we retain medical records for a minimum of seven years from the date last seen, unless the patient is a minor, records must be kept for a minimum of seven years or until the patient reaches the age of eighteen, whichever is the longer retention period.
Right to Request Confidential Communications
You have the right to request that we communicate with you about medical matters in a certain way or at a certain location. For example, you can ask that we contact you only at work or by mail.
Other Uses of Medical Information
Other uses and disclosures of medical information not covered by this notice or the laws that apply to us will be made only with your written permission. If you provide us with permission to use or disclose medical information about you, you may revoke that permission, in writing, at any time. If you revoke your permission, we will no longer use or disclose medical information about you for the reasons covered by your written authorization. You understand that we are unable to take back any disclosures we have already made with your permission, and that we are required to retain our records of the care that we provided to you.
Special Considerations for Minors
If you are under 18, please note that parents or legal guardians may have the legal right to access parts of your record or treatment information. However, we believe that privacy is important for building trust in therapy. We will work with both you and your parent(s) or guardian(s) to clarify:
- What information can be shared
- What topics should remain confidential
- This helps support a safe and respectful therapeutic environment for everyone involved
Notice of Non-Discrimination
Mindful Paths Psychological Testing will comply with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex.
